Processes and Deadlines

A trainee, defined as a student, resident, or fellow, must be the primary author of the abstract being submitted, though the abstract may include non-trainee authors. Abstract submissions can be made by either a HOPA member or non-member. The abstract and research project it describes must be the presenter’s original research; however, encore presentations from previous meetings are acceptable to be presented as a poster at the Annual Conference. Please note: abstracts without results at the time of submission are accepted, but there is an expectation that results will be available at the time of presentation at HOPA.

There will be two categories of abstracts including:

  • Clinical/Translational Research – Clinical/Translational research projects are designed to investigate the safety and/or effectiveness of a medication, treatment strategy, or medication-containing device in humans. This may include but is not limited to laboratory-based studies, evaluation of pharmacist clinical interventions, prospective trials, and/or retrospective chart review.
  • Practice Management Research – Practice Management Research projects are designed to improve medication safety, establish best practices, and/or explore the role of the hematology/oncology pharmacist in patient care through the enhancement of pharmacy resources. This may include but is not limited to formulary management and order set/protocol development, optimization of resource utilization (e.g. medication procurement and distribution, cost savings or cost avoidance, outpatient infusion chair time reduction), quality improvement initiatives and expansion of service lines (e.g. collaborative practice agreements, billing for pharmacy provided services, implementation of patient education programs).

Topics for Clinical/Translational Research will include:

  • Benign Hematology
  • Malignant Hematology
  • Bone Marrow Transplant (BMT)/Cellular Therapy
  • Solid Tumor
  • Supportive Care
  • Other

Topics for Practice Management Research will include:

  • Distribution of Services
  • Information Technology
  • Medication Safety
  • Management
  • Pharmacist Roles
  • Quality Improvement
  • Value of Cancer Care
  • Other

Type the abstract title in "title case", capitalizing the first letter of each word only. Submissions must have a title to be considered for the conference program. Please provide complete author information (name, credentials, title, facility, and location) and indicate the name of the presenter attending the conference. The presenter is required to attend the poster session.

All information entered on the abstract form will appear in print exactly as it is typed. It is recommended that the abstract is typed offline in a word processing document. After spelling and grammatical errors are edited, and the word count is verified, copy and paste the text into the online form. HOPA edits entries for minor grammatical errors only. Notification of acceptance and declination will be emailed to the address provided within four weeks of the submission deadline.

Trainee Research Abstract Submissions are due January 8, 2023.

Trainee ePoster submissions (to be considered for the HOPA Trainee Research Award) are due February 15, 2023.

Accepted Trainee Research (non-award seeking) poster files are due March 19, 2023.

Guidelines for accepted posters can be found here.

View Full Submission Criteria Details

Abstract Structure

Obtain the Abstract Template here.

Review Process

All trainee research-in-progress submissions that meet all requirements will be accepted for participation at the 2023 HOPA Annual Conference. Only Trainee Research-in-Progress that is submitted in electronic poster form will be considered for the annual award (see HOPA Trainee Research Award) and will be reviewed by volunteer HOPA members serving on the Annual Conference Abstract Review Sub Committee.


All authors should have 1) provided substantial contributions to the conception or design of the project, or acquisition, analysis, or interpretation of data; AND 2) draft the work or critically revise it for intellectual content; AND 3) provide final approval of abstract and poster; AND 4) agree to be accountable for all aspects of work related to accuracy and integrity.

Please provide complete author information (name, credentials, title, facility, and location) and indicate the name of the trainee attending the conference.

The trainee must be available to present during poster exhibition sessions for questions from participants.

HOPA Trainee Research Award

HOPA reviews and identifies the best trainee poster for an annual Trainee Award. To be considered for the award, the presenter must: submit an initial Trainee Research abstract by the specified deadline, be a HOPA member, be a trainee, and submit an electronic poster (PDF) for review between February 7 and February 21, 2022. Further details and information will be communicated directly with the submitters of accepted Trainee Research abstracts regarding the electronic poster process upon acceptance of their submission.

Submit Trainee Research Abstracts here
November 14, 2022 - January 8, 2023.

For more information regarding criteria and frequently asked questions, please visit our Trainee Research-In-Progress FAQ page.